What to List in a Card Fixture Quote

State the buying task and current scope

Explain whether the purchase is a single replacement cabinet, an extension or a coordinated group of fixtures. Identify the parts of the shop that stay unchanged. Attach a measured location plan and state what you want the order to solve, such as clearer slab presentation or additional reserve stock. This gives the quotation a practical basis without turning a design reference into an agreed specification.

Use one line per fixture configuration

Give each materially different cabinet a line number. Record the proposed reference, quantity, installation location and its relationship to adjoining units. Do not combine several sizes into a single quantity without identifying the distribution. Use the same line numbers on photographs, plans and later drawings so a clarification can be traced to the exact unit.

• Example field order: line ID, cabinet role, quantity, location, drawing revision.
• Keep alternative configurations on separate optional lines.
• Identify retained fixtures at each connection.

Attach the merchandise and fit sheet

Provide complete holder or package dimensions, including sleeves, supports and retail packaging. State the intended orientation, visible positions and reserve inventory separately. Add the available exterior footprint and the critical usable openings that must be confirmed. If a dimension is unknown, label it as pending measurement and specify when it must be resolved; do not let a blank become an assumed approval.

Make selected options explicit

List shelves, dividers, locks, lights, graphics, drawers and connecting parts with an included, optional, excluded or buyer-supplied status. Identify finish references and any physical sample needed for approval. A feature visible in a reference image may not be in the proposed scope, so ask the quotation to describe its actual components instead of relying on the photograph.

Separate commercial and delivery inputs

State the destination, quantity and requested schedule, then ask the proposal to define its assumptions, scope and timing basis. Identify packing, freight, unloading and installation responsibilities in writing. This checklist does not establish a standard minimum order, price or lead time. Those terms belong to the configured quotation and its agreed conditions, rather than to a general website statement.

List the evidence needed for approval

Identify the holder sample, drawing, finish reference and operating checks needed before release. For a batch order, agree which representative unit or arrangement will be reviewed and what happens if it changes. Ask the proposal to distinguish evidence already available from evidence to be produced for the order. An attractive factory photograph does not establish that a particular configuration has passed its checks.

Track clarifications as changes to the brief

Keep a revision date and a simple change list. Record who requested each adjustment, which line it affects and whether dimensions, quantity, components or responsibilities changed. Ask for the final proposal to reflect the resolved version. Avoid leaving contradictory instructions distributed across old messages, annotated images and separate spreadsheets that do not identify their revision.

Send a compact, usable request

Send BENSON the fixture schedule, measured site, merchandise sheet and selected reference images. Add destination and contact information, and attach only the files needed to explain the current request. Keep unresolved questions together. Review the resulting proposal against the same line numbers, then retain the accepted quotation and matching drawings as the baseline for production and later additions.